Accounts Payable Coordinator
FIFA
34 minutes ago
Full-time
On-site
Brazil, Rio de Janeiro
FIFA has established a Local FIFA Subsidiary in Brazil to work together with FIFA Zurich to deliver the biggest women’s sporting event in the world, the FIFA Women’s World Cup 2027™ (“FWWC2027”) that for the first time ever, is hosted in South America in Brazil. Now is your time to be part of the workforce that is creating this unique and unforgettable experience.
Please submit your CV in English, as it will be reviewed by an international team.
Responsible for coordinating and executing the Accounts Payable function of the FIFA Women’s World Cup Brazil 2027™ organization, ensuring the accurate, timely, and compliant processing of supplier invoices and payments. The role supports effective cash flow management, maintains strong internal controls, ensures compliance with FIFA policies, local regulations and accounting standards, and provides high-quality support to internal stakeholders and suppliers.
KEY RESPONSIBILITIES
- Coordinate the end-to-end Accounts Payable process, from invoice receipt through payment execution and filing.
- Review supplier invoices and supporting documentation to ensure compliance with FIFA policies, procurement procedures, contractual requirements, and approval workflows.
- Process supplier invoices accurately and timely within the ERP system (e.g., SAP).
- Monitor invoice approval workflows and proactively follow up with budget owners and internal stakeholders to avoid payment delays.
- Prepare and perform supplier payment runs, ensuring all payments are properly authorized prior to execution.
- Maintain vendor master data and ensure supplier information is complete, accurate, and up to date.
- Reconcile supplier statements and investigate discrepancies, resolving issues in collaboration with suppliers and internal departments.
- Support cash flow planning by maintaining accurate payment schedules and providing payment forecasts to the Finance team.
- Ensure appropriate accounting classification and coding of invoices in accordance with IFRS, local GAAP, and FIFA accounting policies.
- Assist with month-end and year-end closing activities related to Accounts Payable, including accruals, reconciliations, and reporting.
- Support external and internal audits by preparing documentation and responding to audit requests.
- Monitor outstanding liabilities and identify opportunities to improve payment processes and controls.
- Establish and maintain positive working relationships with suppliers, resolving payment-related inquiries in a professional and timely manner.
- Liaise closely with Procurement, Accounting, Tax, and budget owners to ensure efficient financial operations.
- Prepare Accounts Payable reports, analyses, and KPIs as requested by management.
- Contribute to the continuous improvement of finance processes, internal controls, and system enhancements.
- Assist the Head of Finance and management team with special projects and ad hoc requests.
Qualifications and Experience
Education
• Degree in Accounting, Finance, Business Administration, or related field.
Experience
• Proven experience in Accounts Payable, Accounting, or Finance operations.
• Experience working with ERP systems, preferably SAP.
• Experience in an international organization or project environment is an advantage.
• Experience supporting large-scale events, projects, or matrix organizations is an advantage.
• Experience working with Procurement-to-Pay (P2P) processes is preferred.
Skills & Competencies
• Strong understanding of Accounts Payable processes and financial controls.
• Good communication skills and ability to communicate effectively in English (oral and written).
• Strong organizational and planning skills.
• High attention to detail and commitment to accuracy.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Problem-solving mindset and proactive approach.
• Strong customer-service orientation with both internal and external stakeholders.
• Excellent analytical and reconciliation skills.
• High level of integrity, confidentiality, and responsibility.
• Advanced knowledge of Microsoft Excel.
Certifications & Requirements
- Experience with SAP or equivalent ERP systems preferred.
- Right to work in Brazil.
- Fluent in English (spoken and written)
- Fluent in Portuguese (spoken and written)
- Ability to re-locate to Rio de Janeiro.
Please submit your CV in English, as it will be reviewed by an international team.
Responsible for coordinating and executing the Accounts Payable function of the FIFA Women’s World Cup Brazil 2027™ organization, ensuring the accurate, timely, and compliant processing of supplier invoices and payments. The role supports effective cash flow management, maintains strong internal controls, ensures compliance with FIFA policies, local regulations and accounting standards, and provides high-quality support to internal stakeholders and suppliers.
KEY RESPONSIBILITIES
- Coordinate the end-to-end Accounts Payable process, from invoice receipt through payment execution and filing.
- Review supplier invoices and supporting documentation to ensure compliance with FIFA policies, procurement procedures, contractual requirements, and approval workflows.
- Process supplier invoices accurately and timely within the ERP system (e.g., SAP).
- Monitor invoice approval workflows and proactively follow up with budget owners and internal stakeholders to avoid payment delays.
- Prepare and perform supplier payment runs, ensuring all payments are properly authorized prior to execution.
- Maintain vendor master data and ensure supplier information is complete, accurate, and up to date.
- Reconcile supplier statements and investigate discrepancies, resolving issues in collaboration with suppliers and internal departments.
- Support cash flow planning by maintaining accurate payment schedules and providing payment forecasts to the Finance team.
- Ensure appropriate accounting classification and coding of invoices in accordance with IFRS, local GAAP, and FIFA accounting policies.
- Assist with month-end and year-end closing activities related to Accounts Payable, including accruals, reconciliations, and reporting.
- Support external and internal audits by preparing documentation and responding to audit requests.
- Monitor outstanding liabilities and identify opportunities to improve payment processes and controls.
- Establish and maintain positive working relationships with suppliers, resolving payment-related inquiries in a professional and timely manner.
- Liaise closely with Procurement, Accounting, Tax, and budget owners to ensure efficient financial operations.
- Prepare Accounts Payable reports, analyses, and KPIs as requested by management.
- Contribute to the continuous improvement of finance processes, internal controls, and system enhancements.
- Assist the Head of Finance and management team with special projects and ad hoc requests.
Qualifications and Experience
Education
• Degree in Accounting, Finance, Business Administration, or related field.
Experience
• Proven experience in Accounts Payable, Accounting, or Finance operations.
• Experience working with ERP systems, preferably SAP.
• Experience in an international organization or project environment is an advantage.
• Experience supporting large-scale events, projects, or matrix organizations is an advantage.
• Experience working with Procurement-to-Pay (P2P) processes is preferred.
Skills & Competencies
• Strong understanding of Accounts Payable processes and financial controls.
• Good communication skills and ability to communicate effectively in English (oral and written).
• Strong organizational and planning skills.
• High attention to detail and commitment to accuracy.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Problem-solving mindset and proactive approach.
• Strong customer-service orientation with both internal and external stakeholders.
• Excellent analytical and reconciliation skills.
• High level of integrity, confidentiality, and responsibility.
• Advanced knowledge of Microsoft Excel.
Certifications & Requirements
- Experience with SAP or equivalent ERP systems preferred.
- Right to work in Brazil.
- Fluent in English (spoken and written)
- Fluent in Portuguese (spoken and written)
- Ability to re-locate to Rio de Janeiro.