Buying and Merchandising Administrator
Newcastle United
1 hour ago
Full-time
On-site
:
Buying and Merchandising Administrator
Permanent
Newcastle upon Tyne
Competitive Salary
Closing Date: 17 August 2026
Be part of something bigger. Be part of the team behind every product and every purchase.
We are the heartbeat of the city. A club with bold ambitions on a global stage and deep roots in our community. If you’re driven to raise the bar and make an impact, you’ll find the platform, the people and the pride to do your best work here.
This is a great opportunity to join our Retail and Licensing team as a Buying and Merchandising Administrator, supporting our Buying and Merchandising function with the accurate, timely and organised administration that helps our retail channels perform at their best.
About the role
As Buying and Merchandising Administrator, you will play an important role in supporting the team with stock intake, sample handling, product information and supplier communication. You will help maintain accurate documentation, support product data processes and work closely with colleagues across Buying, Merchandising and Finance to keep day-to-day operations running smoothly.
This role will suit someone who brings a strong eye for detail, excellent organisation and a positive, team-focused approach. You will be confident managing multiple priorities, working with data and using systems to support accurate product and stock information.
What you’ll do
In this role, you will:
- Create and upload SKUs to internal systems, ensuring data is accurate, consistent and well maintained.
- Maintain and update the product master document to support accurate product information across the team.
- Liaise with suppliers to support stock updates and ensure booking-in processes are followed.
- Monitor delivery discrepancies, including over and under deliveries, working with the Buyer and wider team to resolve issues.
- Track stock due dates, delivery statuses and received quantities to support accurate intake reporting.
- Support invoice processing and work with Finance and Buying colleagues to investigate and resolve invoice queries.
- Provide high-quality administrative support to the Buying and Merchandising teams, helping to deliver smooth and efficient daily operations.
- Manage product samples for eCommerce photography and internal use, including tracking sample movement, deliveries and returns.
What we’re looking for
We are looking for someone who can bring:
- Strong organisational and time management skills, with the ability to manage multiple tasks effectively.
- A high level of accuracy and attention to detail.
- The ability to work independently and as part of a team
- Strong written and verbal communication skills.
- The ability to manage multiple tasks and deadlines in a fast-paced environment.
- Confidence using Microsoft Excel, including VLOOKUPs, pivot tables and basic formulas.
- It would also be beneficial if you have previous experience in a retail buying or merchandising administration role, although this is not essential.
The team
You will be part of a friendly, supportive and dedicated team who will help you settle in and succeed. We value curiosity, teamwork and a positive approach, and we are looking for someone who is ready to contribute, learn and play their part in helping the club continue to move forward.
United As One.
We’re committed to equality, diversity and inclusion and believe in equal opportunities for all. We recognise that the diversity of our people is one of our greatest strengths. We work together to reflect the communities we serve and to maintain an inclusive environment in which everyone can be their authentic self and is enabled to achieve their full potential.
Safeguarding
We’re committed to being a place where everyone is safe, heard, valued and able to thrive so we place high value on the safeguarding and welfare of everyone we engage with.
How to apply
To access the full job description for this role pleaseclick here.
For further information on this role and about the club please visit our careers page.
Please apply as soon as possible as this vacancy may close early should we receive a high volume of suitable candidates.
This position is UK based and requires proof of the right to live and work in the UK. All job offers are conditional upon background checks, including reference history, DBS checks, and verification of your eligibility to work. Please note, we do not sponsor applicants without the right to work in the UK.
Recruitment Agencies – please note that we do not accept unsolicited candidate details. Any candidates submitted without request will be considered direct applicants.
Permanent
Newcastle upon Tyne
Competitive Salary
Closing Date: 17 August 2026
Be part of something bigger. Be part of the team behind every product and every purchase.
We are the heartbeat of the city. A club with bold ambitions on a global stage and deep roots in our community. If you’re driven to raise the bar and make an impact, you’ll find the platform, the people and the pride to do your best work here.
This is a great opportunity to join our Retail and Licensing team as a Buying and Merchandising Administrator, supporting our Buying and Merchandising function with the accurate, timely and organised administration that helps our retail channels perform at their best.
About the role
As Buying and Merchandising Administrator, you will play an important role in supporting the team with stock intake, sample handling, product information and supplier communication. You will help maintain accurate documentation, support product data processes and work closely with colleagues across Buying, Merchandising and Finance to keep day-to-day operations running smoothly.
This role will suit someone who brings a strong eye for detail, excellent organisation and a positive, team-focused approach. You will be confident managing multiple priorities, working with data and using systems to support accurate product and stock information.
What you’ll do
In this role, you will:
- Create and upload SKUs to internal systems, ensuring data is accurate, consistent and well maintained.
- Maintain and update the product master document to support accurate product information across the team.
- Liaise with suppliers to support stock updates and ensure booking-in processes are followed.
- Monitor delivery discrepancies, including over and under deliveries, working with the Buyer and wider team to resolve issues.
- Track stock due dates, delivery statuses and received quantities to support accurate intake reporting.
- Support invoice processing and work with Finance and Buying colleagues to investigate and resolve invoice queries.
- Provide high-quality administrative support to the Buying and Merchandising teams, helping to deliver smooth and efficient daily operations.
- Manage product samples for eCommerce photography and internal use, including tracking sample movement, deliveries and returns.
What we’re looking for
We are looking for someone who can bring:
- Strong organisational and time management skills, with the ability to manage multiple tasks effectively.
- A high level of accuracy and attention to detail.
- The ability to work independently and as part of a team
- Strong written and verbal communication skills.
- The ability to manage multiple tasks and deadlines in a fast-paced environment.
- Confidence using Microsoft Excel, including VLOOKUPs, pivot tables and basic formulas.
- It would also be beneficial if you have previous experience in a retail buying or merchandising administration role, although this is not essential.
The team
You will be part of a friendly, supportive and dedicated team who will help you settle in and succeed. We value curiosity, teamwork and a positive approach, and we are looking for someone who is ready to contribute, learn and play their part in helping the club continue to move forward.
United As One.
We’re committed to equality, diversity and inclusion and believe in equal opportunities for all. We recognise that the diversity of our people is one of our greatest strengths. We work together to reflect the communities we serve and to maintain an inclusive environment in which everyone can be their authentic self and is enabled to achieve their full potential.
Safeguarding
We’re committed to being a place where everyone is safe, heard, valued and able to thrive so we place high value on the safeguarding and welfare of everyone we engage with.
How to apply
To access the full job description for this role pleaseclick here.
For further information on this role and about the club please visit our careers page.
Please apply as soon as possible as this vacancy may close early should we receive a high volume of suitable candidates.
This position is UK based and requires proof of the right to live and work in the UK. All job offers are conditional upon background checks, including reference history, DBS checks, and verification of your eligibility to work. Please note, we do not sponsor applicants without the right to work in the UK.
Recruitment Agencies – please note that we do not accept unsolicited candidate details. Any candidates submitted without request will be considered direct applicants.