EURO 2028 VIP Hotels Coordinator
UEFA
11 hours ago
Full-time
On-site
Nyon, Switzerland, Nyon, 1260
Job information
Division/Unit: Services / Accommodation
Contract type: Fixed-term
Location: Nyon (up to one day working from home per week)
Start date/End date:
01.06.2026 to 31.08.2028
11.01.2027 to 31.08.2028
01.06.2027 to 31.08.2028
Application deadline: 27.04.2026
Main goal
UEFA is recruiting three EURO 2028 VIP Hotels Coordinators, with start dates of 11 June 2026, 11 January 2027 and 1 June 2027. This role plays a key part in delivering an exceptional guest experience and ensuring operational excellence for UEFA EURO 2028, one of Europe’s largest sporting events.
The VIP Hotels Coordinator is responsible for the end‑to‑end planning, organisation and delivery of all UEFA VIP and referee hotel operations for UEFA EURO 2028 and related events, including tournament draws, workshops and stakeholder meetings. The position involves rigorous planning and close coordination with multiple UEFA projects to ensure seamless service delivery and operational readiness. Responsibilities include managing hotel logistics, maintaining consistent service standards, overseeing contractual and financial processes and working hand in hand with the Accommodation Manager to guarantee smooth, high‑quality execution throughout the project life cycle.
Key responsibilities
- Coordinating hotel site visits and preparing all hotel documentation, including fact sheets, floor plans and operational planning materials
- Identifying and consolidating the requirements of UEFA and UK & Ireland 2028 Limited units to ensure that hotel operations, services and set-ups meet event and tournament needs
- Managing hotel contracts and commercial obligations, including cancellations, payments, invoicing and compliance tracking
- Overseeing room allocations and meeting space bookings, ensuring alignment with agreed quotas and service levels
- Planning and managing hotel‑based logistics, including meeting operations, IT set-up, branding, signage and overall operational readiness
- Handling food and beverage planning and negotiations, preparing figures, securing food and beverage packages and ordering services within budget
- Leading on‑site coordination during events, ensuring consistent service levels, managing last‑minute changes, troubleshooting and validating invoices
- Supporting broader accommodation operations, including staff training, reporting, project management tasks and assistance with other events or workshops
Requirements
Experience:
- 2–3 years of relevant working experience in a multicultural business environment, preferably in hotel management at sport events
Education:
- Bachelor’s degree preferred, or substantial relevant experience in lieu of a degree
Languages:
- English / Proficient
- Any other languages is a plus
Other requirements:
- Relocation to Switzerland/France is expected
- Project management
- MS Office / Advanced
- Independent, self‑motivated working style with strong ownership of tasks
- Ability to manage multiple projects simultaneously in fast‑paced, deadline‑driven environments
- Strong problem‑solving skills under pressure, with a solution‑oriented mindset
- Customer‑focused approach and a service‑minded attitude
- High attention to detail and a structured, organised working method
- Strong communication, presentation and organisational skills, able to convey information clearly
Travel requirements:
- 1–2 trips to the UK/Ireland to conduct hotel site visits in all host cities with internal stakeholders
- Full on-site presence in the run up to and during the tournament (between 2 to 4 months)
- Occasional additional travel as needed
Want to stay updated on our latest job opportunities, events, and behind-the-scenes insights? Join us on LinkedIn.
UEFA welcomes applications from all, actively working to ensure that we are an inclusive employer that finds the best candidate for our positions, regardless of aspects such as sex, gender identification, disability, age, sexual orientation, religion, ethnicity or nationality.
Division/Unit: Services / Accommodation
Contract type: Fixed-term
Location: Nyon (up to one day working from home per week)
Start date/End date:
01.06.2026 to 31.08.2028
11.01.2027 to 31.08.2028
01.06.2027 to 31.08.2028
Application deadline: 27.04.2026
Main goal
UEFA is recruiting three EURO 2028 VIP Hotels Coordinators, with start dates of 11 June 2026, 11 January 2027 and 1 June 2027. This role plays a key part in delivering an exceptional guest experience and ensuring operational excellence for UEFA EURO 2028, one of Europe’s largest sporting events.
The VIP Hotels Coordinator is responsible for the end‑to‑end planning, organisation and delivery of all UEFA VIP and referee hotel operations for UEFA EURO 2028 and related events, including tournament draws, workshops and stakeholder meetings. The position involves rigorous planning and close coordination with multiple UEFA projects to ensure seamless service delivery and operational readiness. Responsibilities include managing hotel logistics, maintaining consistent service standards, overseeing contractual and financial processes and working hand in hand with the Accommodation Manager to guarantee smooth, high‑quality execution throughout the project life cycle.
Key responsibilities
- Coordinating hotel site visits and preparing all hotel documentation, including fact sheets, floor plans and operational planning materials
- Identifying and consolidating the requirements of UEFA and UK & Ireland 2028 Limited units to ensure that hotel operations, services and set-ups meet event and tournament needs
- Managing hotel contracts and commercial obligations, including cancellations, payments, invoicing and compliance tracking
- Overseeing room allocations and meeting space bookings, ensuring alignment with agreed quotas and service levels
- Planning and managing hotel‑based logistics, including meeting operations, IT set-up, branding, signage and overall operational readiness
- Handling food and beverage planning and negotiations, preparing figures, securing food and beverage packages and ordering services within budget
- Leading on‑site coordination during events, ensuring consistent service levels, managing last‑minute changes, troubleshooting and validating invoices
- Supporting broader accommodation operations, including staff training, reporting, project management tasks and assistance with other events or workshops
Requirements
Experience:
- 2–3 years of relevant working experience in a multicultural business environment, preferably in hotel management at sport events
Education:
- Bachelor’s degree preferred, or substantial relevant experience in lieu of a degree
Languages:
- English / Proficient
- Any other languages is a plus
Other requirements:
- Relocation to Switzerland/France is expected
- Project management
- MS Office / Advanced
- Independent, self‑motivated working style with strong ownership of tasks
- Ability to manage multiple projects simultaneously in fast‑paced, deadline‑driven environments
- Strong problem‑solving skills under pressure, with a solution‑oriented mindset
- Customer‑focused approach and a service‑minded attitude
- High attention to detail and a structured, organised working method
- Strong communication, presentation and organisational skills, able to convey information clearly
Travel requirements:
- 1–2 trips to the UK/Ireland to conduct hotel site visits in all host cities with internal stakeholders
- Full on-site presence in the run up to and during the tournament (between 2 to 4 months)
- Occasional additional travel as needed
Want to stay updated on our latest job opportunities, events, and behind-the-scenes insights? Join us on LinkedIn.
UEFA welcomes applications from all, actively working to ensure that we are an inclusive employer that finds the best candidate for our positions, regardless of aspects such as sex, gender identification, disability, age, sexual orientation, religion, ethnicity or nationality.