Executive Assistant (Academy Recruitment Director) New
Newcastle United
2 hours ago
Full-time
On-site
Newcastle upon Tyne Discipline: Football Operations Job type: Permanent Job ref: 009202 Published: about 7 hours ago Expiry date: 26 Apr 2026 08:00
Executive Assistant (Academy Recruitment Director)
Permanent
Newcastle Upon Tyne
Competitive Salary
Be part of something bigger.
We are the heartbeat of the city. A club with bold ambitions on a global stage and deep roots in our community. If you’re driven to raise the bar and make an impact, you’ll find the platform, the people and the pride to do your best work here.
This is a great opportunity to develop, learn and make a real contribution in a fast-paced and exciting environment.
About the role
To provide an effective project management, administration and communication support service to the Academy Recruitment Team, supporting the Academy Recruitment Director. The role includes complex diary management, internal and external communications, UK and European travel and expense arrangements, document management, record keeping, meetings and event administration, and budget support.
What you’ll do
* Provide full inbox and diary management for the Academy Recruitment Director, prioritising, responding and escalating communications appropriately.
* Act as the first point of contact between recruitment leadership, executives, internal colleagues and external partners.
* Manage recruitment team communications, proof-reading and sense-checking documentation in line with brand and risk procedures.
* Arrange complex UK and European travel and accommodation, managing expenses, invoices and reconciliations in line with policy.
* Prepare meeting agendas, packs, minutes and presentations for recruitment and Board-level meetings.
* Support project management activities across the recruitment function, implementing effective systems and processes.
* Maintain accurate physical and electronic filing systems and manage office administration requirements.
The team
You’ll be part of a friendly, supportive and dedicated Academy Recruitment team who will help you settle in and succeed. We value curiosity, teamwork and a positive approach.
United As One
We’re committed to equality, diversity and inclusion and believe in equal opportunities for all. We recognise that the diversity of our people is one of our greatest strengths. We work together to reflect the communities we serve and to maintain an inclusive environment in which everyone can be their authentic self and is enabled to achieve their full potential.
Safeguarding
We’re committed to being a place where everyone is safe, heard, valued and able to thrive so we place high value on the safeguarding and welfare of everyone we engage with.
How to apply
To access the full job description for this role please click here.
For further information on this role and about the club please visit our careers page.
Please apply as soon as possible as this vacancy may close early should we receive a high volume of suitable candidates.
This position is UK based and requires proof of the right to live and work in the UK. All job offers are conditional upon background checks, including reference history, DBS checks, and verification of your eligibility to work. Please note, we do not sponsor applicants without the right to work in the UK.
Recruitment Agencies – please note that we do not accept unsolicited candidate details. Any candidates submitted without request will be considered direct applicants.
Permanent
Newcastle Upon Tyne
Competitive Salary
Be part of something bigger.
We are the heartbeat of the city. A club with bold ambitions on a global stage and deep roots in our community. If you’re driven to raise the bar and make an impact, you’ll find the platform, the people and the pride to do your best work here.
This is a great opportunity to develop, learn and make a real contribution in a fast-paced and exciting environment.
About the role
To provide an effective project management, administration and communication support service to the Academy Recruitment Team, supporting the Academy Recruitment Director. The role includes complex diary management, internal and external communications, UK and European travel and expense arrangements, document management, record keeping, meetings and event administration, and budget support.
What you’ll do
* Provide full inbox and diary management for the Academy Recruitment Director, prioritising, responding and escalating communications appropriately.
* Act as the first point of contact between recruitment leadership, executives, internal colleagues and external partners.
* Manage recruitment team communications, proof-reading and sense-checking documentation in line with brand and risk procedures.
* Arrange complex UK and European travel and accommodation, managing expenses, invoices and reconciliations in line with policy.
* Prepare meeting agendas, packs, minutes and presentations for recruitment and Board-level meetings.
* Support project management activities across the recruitment function, implementing effective systems and processes.
* Maintain accurate physical and electronic filing systems and manage office administration requirements.
The team
You’ll be part of a friendly, supportive and dedicated Academy Recruitment team who will help you settle in and succeed. We value curiosity, teamwork and a positive approach.
United As One
We’re committed to equality, diversity and inclusion and believe in equal opportunities for all. We recognise that the diversity of our people is one of our greatest strengths. We work together to reflect the communities we serve and to maintain an inclusive environment in which everyone can be their authentic self and is enabled to achieve their full potential.
Safeguarding
We’re committed to being a place where everyone is safe, heard, valued and able to thrive so we place high value on the safeguarding and welfare of everyone we engage with.
How to apply
To access the full job description for this role please click here.
For further information on this role and about the club please visit our careers page.
Please apply as soon as possible as this vacancy may close early should we receive a high volume of suitable candidates.
This position is UK based and requires proof of the right to live and work in the UK. All job offers are conditional upon background checks, including reference history, DBS checks, and verification of your eligibility to work. Please note, we do not sponsor applicants without the right to work in the UK.
Recruitment Agencies – please note that we do not accept unsolicited candidate details. Any candidates submitted without request will be considered direct applicants.